Privacy Policy for Wardrobe Organiser

Effective Date: 21st November 2025 Version: 1.0 Privacy-Focused App

Introduction

Welcome to Wardrobe Organiser ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

By using Wardrobe Organiser, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Information You Provide Directly

Account Information:

  • Name
  • Email address
  • Profile photo (from sign-in provider, such as Google Sign-In)
  • Gender preference (for theme customization)

You can sign in using supported authentication providers, including Sign in with Apple on iOS.

Wardrobe Data:

  • Clothing item details (name, category, brand, size, color, season, occasion)
  • Photos of your clothing items (captured via camera or selected from gallery)
  • Notes and tags for clothing items
  • Outfit combinations you create
  • Calendar events with associated outfits
  • Travel itineraries and packing lists
  • Favorites and wear count tracking

1.2 Automatically Collected Information

Diagnostics and Technical Data:

  • Device information (model, operating system version, unique device identifiers)
  • Crash reports and error logs
  • Performance data

Local Storage:

  • Cached data for offline functionality
  • App preferences and settings
  • Theme preferences (light/dark mode, gender theme)

1.3 Photos and Media

  • We access your device camera and photo gallery only when you choose to add clothing items.
  • Photos are stored locally on your device and in our cloud storage (Cloudinary).
  • We do not automatically access or scan your photo library without your permission.

2. How We Use Your Information

We use the collected information for the following purposes:

2.1 Primary Functions

  • Account Management: Create and manage your user account.
  • Wardrobe Organization: Store and organize your clothing items, outfits, and collections.
  • Cloud Sync: Synchronize your data across multiple devices.
  • Personalization: Customize app theme based on your gender preference.
  • Notifications: Send local reminders for calendar events and outfit planning.

2.2 Service Improvement

  • Bug Fixes: Identify and resolve technical issues.
  • Performance: Monitor reliability and optimize app performance.
  • Stability: Reduce crashes and improve user experience.

2.3 Security

  • Fraud Prevention: Detect and prevent unauthorized access.
  • Data Protection: Maintain security of your personal information.

3. How We Store and Protect Your Information

3.1 Data Storage

Cloud Storage (Firebase Firestore):

  • Your wardrobe data is stored securely in Google Firebase Firestore.
  • Data is encrypted in transit using HTTPS/TLS.
  • Data is encrypted at rest on Google's servers.
  • Storage location: Multi-region (as per Firebase defaults).

Image Storage (Cloudinary):

  • Clothing item photos are stored on Cloudinary CDN.
  • Images are transmitted securely via HTTPS.
  • Access is controlled via secure URLs.

Local Storage:

  • SQLite database for offline access.
  • Shared Preferences for app settings.
  • Data is stored only on your device.

3.2 Security Measures

We implement industry-standard security measures including:

  • Encryption: All data transmission uses HTTPS/TLS encryption.
  • Authentication: Secure OAuth-based sign-in, including Google Sign-In and Sign in with Apple.
  • Access Control: Authenticated, user-scoped access controls.
  • Regular Audits: Periodic security reviews and updates.
  • Crash Reporting: Firebase Crashlytics for error and reliability monitoring.

3.3 Data Retention

  • Active Accounts: We retain your data as long as your account is active.
  • Account Deletion: When you delete your account, account records and associated content are marked as deleted and access is removed. Deletion handling and retention are performed according to operational and legal requirements.
  • Cached Data: Local cache is cleared when you log out or uninstall the app.
  • Backups: Backup and recovery retention may apply for a limited period.

4. Third-Party Services

Our app uses the following third-party services that may collect information:

4.1 Google Services

  • Firebase Authentication: For secure user authentication.
  • Firebase Firestore: For cloud database storage.
  • Firebase Crashlytics: For crash reporting and technical diagnostics.
  • Google Sign-In: For authentication via Google account.
  • Google Fonts: For typography (no personal data collected).

Google Privacy Policy

4.2 Cloudinary

  • Purpose: Image storage and content delivery.
  • Data Shared: Clothing item photos you upload.

Cloudinary Privacy Policy

4.3 Apple Services (iOS)

  • Sign in with Apple: For authentication via your Apple ID.
  • Data Shared: Apple may provide your Apple account identifier and, depending on your settings, your name/email.
  • Private Email Relay: If enabled, Apple may share a relay email address instead of your personal email.

Apple Privacy Policy

4.4 Diagnostics

  • We use Firebase Crashlytics to identify crashes and stability issues.
  • Data collected: Crash logs, error context, and technical diagnostics.
  • Purpose: Reliability monitoring, troubleshooting, and app improvement.

5. Data Sharing and Disclosure

5.1 We Do NOT Sell Your Data

We never sell, rent, or trade your personal information to third parties for marketing purposes.

5.2 When We Share Data

We may share your information only in the following circumstances:

  • Service Providers: Cloud hosting (Firebase/Google Cloud), image storage (Cloudinary), crash reporting (Firebase Crashlytics).
  • Legal Requirements: To comply with applicable laws and regulations; to respond to legal requests (subpoenas, court orders); to protect our rights, privacy, safety, or property; to investigate fraud or security issues.
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the new entity.

5.3 Your Data Stays Private

  • Your wardrobe data is private and visible only to you.
  • We do not share your clothing items, outfits, or personal information with other users.
  • Your photos are stored with access controls ensuring only you can view them.

6. Your Privacy Rights

Depending on your location, you may have the following rights:

6.1 Access and Portability

  • Access: Request a copy of your personal data.
  • Portability: Export your data in a machine-readable format.
  • Method: Contact us at mailstopuneet@gmail.com.

6.2 Correction and Deletion

  • Update: Modify your profile information within the app.
  • Delete: Request deletion of your account and associated data.
  • Method: Use the "Delete Account" feature in app settings or contact us.

6.3 Opt-Out Rights

  • Notifications: Disable local notifications in app settings.
  • Emails: Unsubscribe from marketing emails (if applicable).

6.4 GDPR Rights (EU Users)

If you are in the European Economic Area (EEA), you have additional rights:

  • Right to erasure ("right to be forgotten").
  • Right to restrict processing.
  • Right to data portability.
  • Right to object to processing.
  • Right to withdraw consent.

6.5 CCPA Rights (California Users)

If you are a California resident, you have rights under the California Consumer Privacy Act:

  • Right to know what personal information is collected.
  • Right to delete personal information.
  • Right to opt-out of sale (we do not sell data).
  • Right to non-discrimination for exercising your rights.

7. Children's Privacy

Wardrobe Organiser is not intended for children under 13 years of age.

  • We do not knowingly collect personal information from children under 13.
  • If we discover that a child under 13 has provided us with personal information, we will delete it immediately.
  • Parents/guardians who believe their child has provided information should contact us.

8. International Data Transfers

  • Your data may be stored and processed in countries other than your own.
  • We ensure adequate safeguards are in place (e.g., Google Cloud's global infrastructure).
  • For EU users, we rely on standard contractual clauses approved by the European Commission.

9. Cookies and Tracking

Our app does not use cookies, as it is a native mobile application. However:

  • We use local storage for app preferences.
  • We use technical diagnostics (for example, crash reporting) to maintain reliability and security.
  • You can reset your advertising ID in device settings.

10. Changes to This Privacy Policy

  • We may update this Privacy Policy from time to time.
  • We will notify you of significant changes via:
    • In-app notification
    • Email (if applicable)
    • Updated "Last Updated" date at the top of this policy
  • Continued use of the app after changes constitutes acceptance.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy:

  • Email: mailstopuneet@gmail.com
  • App Support: Settings > Help & Support
  • Response Time: We aim to respond within 48 hours.

For data access, correction, or deletion requests, please include:

  • Your registered email address.
  • Description of your request.
  • Proof of identity (for security purposes).

13. Compliance and Certifications

  • Privacy Law Alignment: We are committed to supporting applicable privacy laws, including GDPR and CCPA requirements where applicable.
  • Children's Data: We design our services to avoid knowingly collecting data from children under the applicable age threshold.
  • Firebase/Google Cloud: SOC 2, ISO 27001 certified.

14. Data Security Incidents

In the unlikely event of a data breach:

  • We will notify affected users within 72 hours (as required by GDPR).
  • We will provide details about the breach and remediation steps.
  • We will report to relevant authorities as required by law.

Summary

At a Glance
What We Collect Account info, wardrobe data, photos, and technical diagnostics.
Why We Collect It To provide wardrobe organization features and improve the app.
How We Protect It Encryption, secure storage, access controls.
Who We Share With Only necessary service providers (Firebase, Cloudinary).
Your Control Access, update, export, or delete your data anytime.

We are committed to transparency and protecting your privacy. Your trust is important to us.

If you have any questions about this policy or how your data is handled, please reach out using the contact information above.